Countra replaces the paper binder for pain clinics that handle controlled substances in-house. Document, track, and reconcile every dose from delivery to witnessed waste, and see each provider's activity next to their peers, so the pattern that matters is not buried on page 214 of a binder.
Pattern flagged for review. One provider sits above the group's range. Surfaced for review, not a conclusion. Illustrative interface, sample data.
Countra replaces the paper binder. Your team logs delivery into inventory, checkout for a case, administration, and witnessed waste as it happens, and Countra reconciles the running record against your perpetual inventory. Its machine-learning analytics then compares activity across your providers and flags outliers for a person to review. It runs from the locked safe or cabinet you already have, with the clinical staff you already have.
A flag is a prompt to look closer, not an accusation and not a conclusion. Countra surfaces the pattern with the documentation behind it. The review, and the judgment, stay with you.
Your nurse sees it first at end of shift. Your compliance lead has to explain it on paper. And you have to decide whether it becomes a Form 106. A discrepancy can sit in a binder for months before anyone has a reason to open that page, and by then the trail is cold.
A binder records what was written down. It cannot tell you when one provider's usage or waste drifts away from the rest of the team.
A discrepancy from a Friday case can surface a month later, after the easy answer is gone.
Controlled-substance records trace back to a registrant. Steady oversight of every provider protects the people whose names are on them.
You do not have a hospital pharmacy or a diversion officer. You have a binder, a count, and more providers than one person can watch.
A solo proceduralist has no internal baseline. A pain group does. With several providers handling controlled substances, Countra compares their activity provider to provider, and the outlier stands out. That is the one thing a binder cannot do.
More hands on the tray means more places a count can slip.
One provider's numbers mean little on their own. Next to their peers, the one that drifts stands out.
An alert arrives with the record behind it, ready to open.
Countra gathers the evidence, records what was reviewed and how it resolved, and keeps it ready to produce, so you can show an inspector the follow-up, not just the flag.
One count flagged for review. A count that does not reconcile is flagged, with the record behind it ready to open. A prompt to look closer, not a conclusion. Illustrative interface, sample data.
From a locked safe or cabinet, without a hospital pharmacy behind you. If your team documents its own stock from delivery through waste, Countra is built for the way you already work.
Log each handling step as it happens.
Every controlled substance, every provider, one running record.
Balance against your perpetual inventory so a count that will not close is visible early.
Analytics reviews activity across providers and flags what a person should look at.
One record from delivery to witnessed waste, with who signed and when, ready to hand an inspector without a fire drill.
Activity compared across your team, outliers flagged for a person to review.
A count that does not close shows up while you can still act on it.
The co-signature is captured at the moment of waste, not reconstructed later.
Entries lock once recorded. The record cannot be quietly changed after the fact.
Generate clean PDF reports of your records on demand: for an inspection, an accreditation survey, or your own files. Your records are yours.
Controlled-substance records are legally serious. Here is what stands behind Countra.
Countra's approach to controlled-substance monitoring came out of work supported by the National Institutes of Health and the National Institute on Drug Abuse.
A short demo shows how Countra documents the count, reconciles the inventory, and compares activity across your providers. Built to fit the routine your team already runs, not replace it.
Prefer to talk? (650) 447-1122
Countra is software that supports a controlled-substance documentation and monitoring workflow. It helps your team document, track, reconcile, and review, and supports your own DEA recordkeeping and audit-preparation obligations. Countra does not make a facility DEA compliant, does not file DEA forms, and does not prevent or guarantee the detection of diversion. Compliance and reporting remain the registrant’s responsibility. Product interfaces shown are illustrative and use sample data. Countra is built to support HIPAA safeguards.
