Countra replaces the paper binder for university veterinary and animal research programs. Every lab documents each controlled substance as it moves, vault to disposition, and AI-assisted monitoring flags unusual patterns for a person to review.
Illustrative interface, sample data.
Paper logbooks in individual labs cannot show the central office what happens between counts. Discrepancies surface weeks late, and an inspection or a campus compliance review means days of reconciling binders by hand.
A binder records what was written down. It cannot show when one lab’s usage or waste drifts from the rest.
A count from a Friday procedure can surface a month later, after the easy answer is gone.
Every record traces back to a DEA registration, the university’s or a PI’s. Steady oversight protects whoever’s name is on it.
Central oversight sees the whole campus from the admin dashboard. Each PI sees their own lab.
Control which actions each user can perform.
PDF exports for a DEA inspection or audit.
The IACUC protocol number is logged on every entry, so usage can be reported by protocol, PI or lab.
The main university office sees every lab, user and vault from the admin dashboard.
Where a central office receives deliveries and prepares drugs for the labs, each step is logged in the app.
Receives drugs into the lab, records administration and waste in the app, and watches their own lab from the dashboard.
Log checkout and return in the lab, and record administration and waste, in the app.
Checkout, transfer and return between vaults, lab safes and researchers, with who signed and when.
Doses documented at the point of use, tied to the specific procedure and user.
The witness co-signature is captured digitally at the moment of waste.
Cycle counts balance stock against inventory, so a count that will not close is visible early.
Entries lock once recorded. Corrections become new time-stamped entries, so the record stays tamper-evident, and inspection-ready PDF reports are available on demand.
Every lab, every user, every vault, in one view for the central office.
A waste amount that does not match what was retrieved is flagged for review as the entry is recorded, while there is still time to act.
Each user’s activity sits next to peer patterns. The one that drifts stands out, and an alert arrives with the records attached.
A flag is a prompt to look closer, not a conclusion. Species, weight or study design often explain a difference, so the review stays with someone who knows the protocol.
Log the IACUC protocol number with each dose. Report usage by protocol, PI or lab.
Countra works with or without a unique ID on every vial.
Every dose is tied to the procedure, the user and the protocol, so a reviewer can see why a number looks the way it does.
Here is what stands behind Countra, for anyone deciding whether to trust it with controlled-substance records.
Countra's approach to controlled-substance monitoring came out of work supported by the National Institutes of Health and the National Institute on Drug Abuse.
Countra is software that supports a controlled-substance documentation and monitoring workflow. It supports your own DEA recordkeeping and audit-preparation obligations, but it does not make a facility DEA compliant, does not file DEA forms, and does not prevent or guarantee the detection of diversion. Compliance and reporting remain the registrant's responsibility. Countra is a product of Autonomous Healthcare Inc., Santa Clara, CA.
Product interfaces shown are illustrative and use sample data.
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